Monday, October 13, 2014

Accounting and Finance Tools We Like

We are often asked to list the best tools for startups to use in accounting and finance.  Until fairly recently, the only useful tools were QuickBooks on one’s computer and Excel.  There are finally now some resources that substantially improve the accounting function for startups.  Below are the main ones: – Hands down the best way to manage your vendors.  And, the integration with accounting systems is so great that it will dramatically decrease your bookkeeping costs.  In fact, we offer a discount on our flat monthly bookkeeping rates when is used. can also be used for invoicing enterprise customers directly.

Stripe – A must-use for recurring bills to customers, especially small ones.  Works very well for billing and tracking SaaS self serve and free customers.

Expensify – Expensify describes itself with the tagline “Expense Reports that Don’t Suck”.  That’s pretty true.  Expense reporting needs to happen.  This is a great tool for them.

ZenPayroll - "Delightful payroll" is ZenPayroll's tag line and if payroll can be delightful with any provider it is with ZenPayroll.   Easy onboarding, 'auto pilot' payroll runs, integration with accounting systems, handling tax and other regulatory filings, affordability and excellent customer support are just of few of the reasons ZenPayroll is delightful.

Xero / QuickBooks Online – In the battle to move bookkeeping to the cloud, an excellent product from Xero prompts a revision from the incumbent Quickbooks. Both are great solutions and our heart is with the newer player, Xero.

Excel – Yes, we still use it.  Excel’s functionality and flexibility makes it a must have for our financial planning and analysis and financial modeling.  Google spreadsheets do work for very simple analyses and for a high degree of collaborating, but they don’t have the speed or functionality yet for advanced financial tasks.

Zenefits - Provides benfits and some HR support.

Bay Point Benefits - For potentially greater and more hands-on HR support.